General Committee Meeting

That the May 6, 2025 General Committee Agenda be approved, as amended, to allow Debbe Crandall to delegate to agenda item 11.3 Staff Report 2025-0239: Previously

That the following items be approved as part of the consent agenda: Staff Report 2025-0238: Procedure By-law Review- Addition of Agenda Heading Sections That Procedure By-law 2015-108, as amended, be further amended as outlined in Staff Report 2025-0238 to add set agenda headings for Council and Committee meetings. Staff Report 2025-0250: Town Relief from Forfeiture Application to Ministry of Government and Consumer Services for Block 80 That Council authorize the Treasurer to proceed with the necessary adjustments and to formally write-off unpaid taxes and late payments charges owing by 1360287 Ontario Limited for Block 80 and Part Reserve 85 in the amount of $1,367 and declares that the Ministry will not be liable for any property tax payments on Block 80 and Part Reserve 85 once the Town acquires proper title. Staff Report 2025-0273: Council Expense Policy Update to Reflect the Requirements of The Municipal Act That the Council Expense Policy be updated to align with the requirements of the Renumeration and Expenses section of the Municipal Act, 2001, s. 284(1) on reporting Council expenses annually. Staff Report 2025-0281: Alton Cemetery Management That staff be authorized to undertake the necessary steps to facilitate the active operations of the Alton Cemetery as outlined in staff report 2025-0281, including: 1. Recruitment for a Cemetery Coordinator directly responsible for all administrative duties during the 2025 fiscal year; General Committee Meeting Minutes Tuesday

Whereas public consultation and engagement regarding methods to elect Regional Councillor’s occurred through completion of a publicly available survey between March 26, 2025 to April 27, 2025, and at an April 15, 2025 public meeting; and General Committee Meeting Minutes Tuesday, May 6, 2025 Page 5 of 19 Whereas the relevant portion of the 2022 Post-Election is updated with completed public consultation results through the completion of Staff Report 2025-0239; Therefore be it resolved that the Municipal Clerk and designated Clerk’s Division staff be directed to proceed with Option 3 with respect to Regional Councillor electoral methods as outlined in Staff Report’s 2025-0239 to maintain the status quo of continuing the current tri-ward based model. A recorded vote was taken as follows:

That the recommendation of Staff Report 2025-0242 be amended to insert the following: General Committee Meeting Minutes Tuesday, May 6, 2025 Page 6 of 19  “Council Inquiries shall be recorded by the Clerk into the meeting minutes in accordance with the Municipal Act, 2001.” A recorded vote was taken as follows:

That Procedure By-law 2015-108, as amended, be further amended as outlined in Staff Report 2025-0242 to provide for Council inquiries to be recorded into a separate tracking tool and made available upon request and as further amended to provide for the recording of Council Inquiries in the minutes in accordance with the Municipal Act, 2001. A recorded vote was taken as follows:

Whereas the practice of sharing adopted Caledon Public Library Board minutes through inclusion on Council agendas was discontinued in early 2024; Whereas the Chair of the Caledon Public Library Board has recently drafted correspondence to Council, confirming the Board’s commitment to transparency and accountability and requesting that the practice of sharing adopted minutes resume; Whereas there is a need to clarify that Caledon Public Library Board decisions do not require Council approval unless explicitly stated by law or policy; Whereas amendments to the Procedure By-law made in July and September 2024 provide an opportunity to improve transparency and communication between the Caledon Public Library Board and Council; Therefore be it resolved that the Library Establishment By-law be amended to include a requirement that the most recent meeting minutes of Caledon Public Library Board meetings, whenever reasonably possible, be provided to the Town’s Municipal Clerk within one week of their previous meeting for inclusion in Council information packages; and That the Procedure By-law be amended to explicitly include draft minutes from local boards and task forces, such as the Caledon Public Library Board, as part of the information package circulated to Council, ensuring timely and transparent communication of decisions and discussions. A recorded vote was taken as follows:

That staff be directed to prepare a presentation regarding considerations for asset management, growth projections, reserves, and reserve funds for a future General Committee Workshop meeting in advance of the 2026 budget process. A recorded vote was taken as follows:

That the updated Strategic Asset Management Policy and the 2025 Asset Management Plan as attached in Schedule A and Schedule B in Staff Report 2025-0191 be approved. General Committee Meeting Minutes Tuesday, May 6, 2025 Page 9 of 19 A recorded vote was taken as follows:

That the 2026 Municipal and School Board Election be conducted using an in-person paper ballot process as a basis; and That option 1 be utilized as the alternative voting method for the 2026 Municipal and School Board Election as outlined in Staff Report 2025-0157 for use at advanced polls in addition to the in-person paper ballot process; and That a By-law be brought forward to authorize the use of voting and vote-counting equipment such as voting machines, voting recorders, optical scanning vote tabulators, and further include authorization of the selected alternative voting method as outlined in option 1 of Staff Report 2025-0157 for the 2026 Municipal and School Board Election. A recorded vote was taken as follows:

That the recommendation of staff report 2025-0243 be amended as necessary to provide delegation times of ten (10) minutes with the ability for the consensus of Council or Chair to grant successive extensions of five (5) minutes. General Committee Meeting Minutes Tuesday, May 6, 2025 Page 11 of 19 A recorded vote was taken as follows:

That Procedure By-law 2015-108, as amended, be further amended as outlined in Staff Report 2025-0243 to provide delegation times of ten (10) minutes with the ability for the consensus of Council or Chair to grant successive extensions of five (5) minutes, as amended, and to permit delegates to ask questions of Committee or Council related to their delegation for an additional three (3) minutes at the conclusion of their delegation. A recorded vote was taken as follows:

General Committee Meeting Minutes Tuesday, May 6, 2025 Page 12 of 19 That Council approves staff to work with the Region of Peel to complete the geotechnical investigations, topographic surveys, or detailed designs necessary to inform the roadworks for the rehabilitation of Old King Road from King Street and Albion Vaughan Road in Bolton to improve the road condition; and That staff be authorized to negotiate the execution of an agreement to retain an engineering design consultant to undertake these works, subject to the approval of the Commissioner of Corporate Services & Chief Legal Officer and Commissioner of Engineering, Public Works & Transportation; and That Council approves a one-time capital expense with a total upset limit of $150,000.00, excluding HST, funded from the reallocation of available surplus from capital account 24-092. A recorded vote was taken as follows:

That the Parking Strategy Study for Southfields Community Village attached as Schedule A to staff report Staff Report 2025-0179 be endorsed and implemented as a General Committee Meeting Minutes Tuesday, May 6, 2025 Page 13 of 19 one (1) year pilot program for on-street paid parking permits in Southfields Village supported by educational campaigns on related topics; and That staff be authorized to continue working with Gtechna, the Town's existing software service provider, as a single-source vendor to expand the Town's online parking permit system for the implementation of the paid parking program over a four (4) to six (6) month period before being made operations and negotiate the execution of a new master agreement for the future integration of an Administrative Monetary Penalty System, subject to the approval of the Commissioner of Corporate Services & Chief Legal Officer and Commissioner of Engineering, Public Works & Transportation; and That funding be approved for a one-time, initial capital expense of $30,000.00 for software upgrades and subscriptions funded from Tax Funded Contingency Reserve; and That the Fee By-law 2024-106 be revised to include the proposed fees for the on-street parking permit pilot program as follows: • $70 per month • $350 for six months • $700 for one year; and That revenue generated from the pilot program be used to offset the initial capital cost and replenish the Tax Funded Contingency Reserve, with any remaining funds being incorporated i

That the motion be amended to add a clause directing staff to prepare a report regarding the background and past decisions that led to the current state of the access for the Valleywood and Mayfield West Access communities for the September 9, 2025, General Committee meeting. A recorded vote was taken as follows:

Whereas there are ongoing concerns with lack of access for the Valleywood and Mayfield West communities both located generally east of Highway 10 and north of Highway 410. Lack of access has resulted in resident concerns related to community connectivity, traffic congestion, lack of active transportation routes, and slower emergency response times; Whereas Ministry of Transportation (MTO) Central Region staff have, to date, not permitted public road access to HWY10 from Snellcrest Drive and Dougall Ave for the Valleywood and Mayfield West Communities respectively due to operational concerns with the highway; Whereas Town Engineering Services have not completed detailed technical assessment of access to HWY10 or assessment of access alternatives to the existing and planned General Committee Meeting Minutes Tuesday, May 6, 2025 Page 16 of 19 communities further to the west to determine Town preferred access solution for these communities; Whereas Town and the Mayfield Station Landowners Group Inc. are advancing the detail design and construction for the Highway 410 and Hurontario Street Interchange Improvements through Town Project 2025-021. This project will include completion of an additional east leg of the interchange for connection to Tim Manley Ave and realignment of the existing interchange ramps; Whereas there are funds available in Project 2025-021 to complete additional technical assessment of access for the Valleywood and Mayfield West communities and to review integ

Whereas United States of America (U.S.) President Donald Trump has enacted tariffs on Canadian and international goods; and Whereas the Canadian government has responded with tariffs on U.S. goods, and Ontario and municipalities across the country are advancing their own measures; and Whereas local, provincial, and federal leaders are encouraging Canadians and Canadian municipalities to prioritize Canadian goods and services; and Whereas Caledon businesses have identified the need to source local to mitigate tariff impacts on the local economy through the Town of Caledon’s Tariff Task Force; and Whereas the Town of Caledon Purchasing By-law upholds respect for international and domestic trade agreements applicable to and within Canada, including the free trade agreement with the European Union (CETA), which prohibit preferential treatment to goods or services based on location or origin; and Whereas the Canada-United States-Mexico free trade agreement does not apply to municipal procurement, making it possible for municipalities to adopt strategies that prefer Canadian and other non-U.S. goods and services to those of the U.S.; and Whereas on March 25, 2025, the Council for the Town of Caledon deemed it prudent to direct staff to examine opportunities to prioritize Canadian suppliers and products; NOW THEREFORE BE IT RESOLVED that staff be directed to: General Committee Meeting Minutes Tuesday, May 6, 2025 Page 18 of 19 1. align procurement strategies with any legislation or

That the Committee of the Whole does now go into closed session pursuant to Section 239 (2) of the Municipal Act, 2001, as amended, to discuss:  Dome Facility Feasibility Review under Section 239(2)(k) of the Municipal Act, 2001, as amended, as the subject matter pertains to a position, plan, procedure, criteria or instruction to be applied to any negotiations

That staff proceed as directed in closed session. A recorded vote was taken as follows: