Council Meeting

2026-034 That the March 30, 2026 Town Council Agenda be approved as amended by the addendum and to include the following:  Add all listed notice of motions on the agenda to be considered as motions during this Council meeting, Town Council Meeting Minutes Monday, March 30, 2026 Page 2 of 35  Reorder the agenda to consider Presentations prior to Delegations due to presenters scheduling availability,  Reorder item 16.1 Staff Report 2026-0179: Council’s address of Closed Meeting Investigation Report 2025-02 to be considered immediately after the associated presentation of item 14.1  Reorder item 16.2 Staff Report 2026-0062: Primary and Secondary Grant Recipients to be considered after the associated delegation of item 12.2  Reorder item 17.7 Councillor D. Maskell - Request to Implement a No-Cost Recreation Membership for Canadian Veterans to be considered after the associated delegation of item 12.3  Reorder item 17.5 Councillor M. Russo - Request to Waive the Town of Caledon Naming Policy to Name a Structure in Bolton Rotary Generations Park in Memory of Raffaele Scerbo to be considered after the associated delegation of item 12.4 A recorded vote was taken as follows:

2026-035 That the following items be approved as part of the consent agenda: Town Council Meeting Minutes Monday, March 30, 2026 Page 3 of 35 Closed Session Staff Report 2026-0154: Amendment to Add and Remove AMPS Hearing Officers That the following individuals be appointed as Hearing Officers for the Town of Caledon’s Administrative Monetary Penalty System (AMPS) for the remainder of the current term of Council, or until their successors are appointed: • Natasha Bronfman • Valerie Hawkes That the following individual be removed as Hearing Officers for the Town of Caledon’s Administrative Monetary Penalty System (AMPS) effective Feb 2nd, 2026: • Jeanie Theoharis, J.D., King’s Counsel Closed Session Staff Report 2026-0234: Supplementary Expropriation Mayfield West, Ward 2 That Council directs staff to proceed as outlined in Closed Session Staff Report 2026- 0234. Staff Report 2026-0173: Bolton BIA Board of Directors Notice of Vacancy and Appointments That By-law 2026-015, being a By-law to amend By-law 2023-002 to appoint two (2) new Directors to the Board of Management for the Bolton BIA, attached as Schedule A to Staff Report 2026-0173 be approved. Councillor N. de Boer - Request to Implement Technology Requirements as Part of Tendering Process for Winter Maintenance Vehicle Contracts Whereas Town of Caledon winter maintenance vehicles utilize Automatic Vehicle Location (AVL)/ Global Positioning System (GPS) and are equipped with an electronic spreader control system to moni

That Council does now go into closed session pursuant to section 239(2) of the Municipal Act, 2001, as amended, to discuss:  Closed Session Staff Report 2026-0063: Doug and Doreen Beffort Family Legacy Scholarship - Pursuant to Section 239(2)(b) of the Municipal Act, 2001, as amended, as the subject matter pertains to personal matters about an identifiable individual, including municipal or local board employees.  Closed Session Staff Report 2026-0225: D.G. Sports Inc. – Caledon east sports dome and turf field - Pursuant to Section 239(2)(c)(f)(k) of the Municipal Act, 2001, as amended, as the subject matter pertains to a proposed or pending acquisition or disposition of land by the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and a position, plan, procedure, criteria or instruction to be applied to any negotiations

2026-036 That $5,000 from the Caledon Council Community Golf Tournament 2025 funds be disbursed as the Doug and Doreen Beffort Legacy Scholarship Awards; and Town Council Meeting Minutes Monday, March 30, 2026 Page 9 of 35 That the five listed recipients listed in Staff Report 2026-0063: Doug and Doreen Beffort Family Legacy Scholarship be awarded $1000 each; and That staff review the criteria for the scholarship amount, with consultation with Doug and Doreen Beffort, and report back to the next Golf Tournament Committee meeting. A recorded vote was taken as follows:

2026-037 That the negotiated key terms and conditions of the Letter of Offer and Lease as set out in this Staff Report be supported; and That this single source contract be approved in accordance with the Purchasing By-law 2019-24 as a non-standard procurement greater than $500,000.01; and That staff be directed to finalize the Letter of Offer, the Lease, register applicable documentation, and enter into any other ancillary agreements that may be required that relate to the Dome and Leased Lands, including but not limited to, security required under the Letter of Offer and a municipal capital facilities agreement, including any amendments, and/or termination of such agreements and that the Commissioner of Engineering, Public Works, and Transportation or designate and the Commissioner of Town Council Meeting Minutes Monday, March 30, 2026 Page 10 of 35 Corporate Services & Chief Legal Officer, or designate be authorized to execute such agreements all in a form satisfactory to each; and That the Town of Caledon pass a by-law in accordance with section 110 of the Municipal Act, 2001 to designate a portion of the land on Part of PIN 14335-0143 (LT), Legal Description: Part of the lands legally described as PT LT 20 CON 1 ALBION AS IN RO745435; T/W RO745435; CALEDON municipally known as Innis Lake Rd W/S (Leased Premises) for a sports dome and turf field as a municipal capital facility to exempt property taxes and development charges; and That the municipal capital facility is for

2026-038 That the Town of Caledon intends to address the Closed Meeting Investigation Report 2025-02 attached as Schedule A to Staff Report 2026-0179, in accordance with the Municipal Act, 2001 section 239.2(12), by: a) requiring all members of Council to attend a comprehensive education and training session presented by a reputable and qualified resource on open and closed meetings under the Municipal Act, 2001 in the first quarter of 2027, b) amending Procedure By-law 2025-081 to require Council members to refrain from sending or copying all or a majority of members of Council on electronic Town Council Meeting Minutes Monday, March 30, 2026 Page 12 of 35 communications on any matters related to the business or decision-making of the Council, c) amending Procedure By-law 2025-081 to require Council members to refrain from sending or copying other members if they are aware of an email chain or email thread that involves other members on the same subject matter; and That a by-law to amend Procedure By-law 2025-081, attached as Schedule B to Staff Report 2026-0179, be approved to address the specified intentions to amend Procedure By-law 2025-081 within this resolution. A recorded vote was taken as follows:

2026-039 That the Treasurer be authorized to issue a secondary grant to the following organizations in the amounts as listed in Schedule B to Staff Report 2026-0062 as amended to include the following organizations: • Stage Academy Theatre Association $5,000.00 • Caledon Meals on Wheels in the amount specified in Schedule B Town Council Meeting Minutes Monday, March 30, 2026 Page 13 of 35 A recorded vote was taken as follows:

That in light of having a record year in proceeds raised in 2025 at the CCCGT, multiple recipients be selected as the Primary Grant recipients for the 2026 CCCGT; That the selected Primary Grant recipients for the 2026 CCCGT receive $50 000 for the Caledon Agricultural Society $50 000 for Caledon Community Services $25 000 for the Caledon Elementary Academy $25 000 for Renewed Hope Grant Town Council Meeting Minutes Monday, March 30, 2026 Page 14 of 35 $25 000 for Headwaters Health Care Foundation For a total of $175 000 of the net funds raised from the 2026 CCCGT and as required from surplus funds from the 2025 CCCGT. A recorded vote was taken as follows:

That the Treasurer be authorized to issue a secondary grant to the following organizations in the amounts as listed in Schedule B to Staff Report 2026-0062 as amended to include the following organizations:  $18 000 for the Region of Peel Agricultural Society A recorded vote was taken as follows:

2026-040 That all discussed nominees be selected as the Primary Grant recipient for the 2026 CCCGT; That the selected Primary Grant recipient for the 2026 CCCGT receive $175,000 of the net funds raised from the 2026 CCCGT; That the Mayor and Clerk be authorized to execute the CCCGT 2026 primary recipient grant agreement as it relates to the primary grant recipient’s grant application and the funding approved by Council, subject to any technical changes as may be required; and That the Treasurer be authorized to issue secondary grants to the organizations in the amounts listed in Schedule B to Staff Report 2026-0062. A recorded vote was taken as follows:

2026-041 Whereas Jamaica experienced a devasting Hurricane late 2025 that killed over 45 people and made thousands homeless, Whereas Retired Captain Kevin Junor delegated to Town Council seeking a collaborated Town of Caledon and Public support and relief strategy for those impacted by the 2025 Jamaica Hurricane Whereas the CCCGT 2025 was fortunate enough to bring in a record amount of proceeds from the tournament Whereas Town of Caledon is committed to demonstrating leadership and compassion to those impacted by the devastating effects of the 2025 Hurricane Therefore, be it resolved that: Town Council Meeting Minutes Monday, March 30, 2026 Page 16 of 35 In addition to the 12 recipient recommendations from the CCCGT grant evaluation committee, staff work with Retired Captain Kevin Junor to provide an additional $5000 from the 2025 CCCGT surplus to the appropriate agency to provide relief to the impacted residents of the 2025 Hurricane in Jamaica on behalf of the Town of Caledon. A recorded vote was taken as follows:

2026-042 Whereas Canadian Veterans have made significant contributions in service to Canada; and Whereas access to recreation, fitness, and wellness opportunities can support the physical, mental, and social well being of Veterans; Therefore Be It Resolved That Council direct staff to investigate options and assess the feasibility of implementing a reduced rate or no cost Recreation Membership option for Canadian Veterans, including eligibility criteria, financial implications, administrative requirements, and alignment with existing subsidy programs; and That staff report back to Council with findings and recommendations no later than May 26, 2026; and Town Council Meeting Minutes Monday, March 30, 2026 Page 17 of 35 That subject to Council approval, staff be directed to pursue implementation with a proposed program launch date of July 1, 2026. A recorded vote was taken as follows:

2026-043 Whereas Raffaele (Raffi) Scerbo was born and raised on the North Hill in Bolton and attended Saint John Paul II Elementary School and St. Michael’s Catholic Secondary School; and Whereas Raffi was diagnosed with a form of spinal cancer, glioma, at the age of five and underwent surgery to remove 98% of the cancerous tumor; and Whereas at age eight, Raffi underwent another surgery to remove the tumor that had grown back; and Whereas all seemed to be going well for Raffi but, at the age of twelve, an MRI discovered that the cancer had spread to new areas of his brain and spinal cord; and Whereas for the next three years Raffi underwent additional surgeries, chemotherapy and other treatments; and Town Council Meeting Minutes Monday, March 30, 2026 Page 18 of 35 Whereas on May 6, 2020, at the height of the Covid 19 restrictions, Raffi, just eight days before his fifteenth birthday, passed away; and Whereas since 2022, his family and friends have organized an annual hockey tournament, Raffi’s Rebels, in memory of Raffi that has raised over $ 40,000 for brain cancer research; and Whereas the membership of Bolton Rotary has been consulted and the Board has unanimously endorsed a “meaningful and fitting tribute” to Raffi and his family; Now therefore be it resolved that: 1. The Town of Caledon naming policy on Town assets be waived, 2. The gazebo/structure in Bolton Rotary Generations Park, on the North Hill in Bolton, be named in memory of Raffaele Scerbo, 3. That a plaque/s

2026-044 That Schedule A, as amended, to Staff Report 2026-0130, a By-law to provide for the annual remuneration of Council members in the 2026-2030 term, the authorization of expenses to be paid in the 2026-2030 term, and to repeal By-law 2023-014, as amended, be approved; and That the current Council Expense Policy for the 2022-2026 term be repealed effective November 15, 2026; and That Schedule B to Staff Report 2026-0130, a Council Expense Policy for the 2026-2030 term, be approved to take effect on November 15, 2026. A recorded vote was taken as follows:

2026-045 That Council refers the motion regarding initiating a Caledon Village Bypass Feasibility Study to staff to prepare a report for May 19, 2026 Planning and Development Committee meeting. Town Council Meeting Minutes Monday, March 30, 2026 Page 20 of 35 A recorded vote was taken as follows:

2026-046 That the following Committee Meeting Minutes be approved, and all Committee decisions therein: • The balance March 3, 2026 General Committee Meeting Minutes • March 9, 2026 Golf Tournament Committee Meeting Minutes • March 9, 2026 Governance Review Committee Meeting Minutes • The balance of March 10, 2026 Planning and Development Committee Meeting Minutes A recorded vote was taken as follows:

2026-047 WHEREAS locally elected school board trustees provide essential community representation and ensure accountability within Ontario’s education system; AND WHEREAS the Town of Caledon relies on dedicated trustee representation to reflect local priorities and advocate for the success of students across our diverse rural and urban communities; AND WHEREAS recent provincial supervision of the Peel District School Board and the Dufferin-Peel Catholic District School Board, alongside proposed governance changes, raises concerns regarding the future of local democratic accountability; AND WHEREAS maintaining direct, elected representation is critical to ensuring that Caledon’s unique geographic and growth needs are reflected in education decision- making; NOW THEREFORE BE IT RESOLVED THAT: 1. That Caledon Council affirms its strong support for maintaining democratically elected school board trustees for both the Peel District School Board and the Dufferin-Peel Catholic District School Board; 2. That Council formally recognizes the vital role of locally elected trustee representation for Caledon and supports the continuation of meaningful, locally accountable representation; 3. That the Province of Ontario be requested to pause any legislative or regulatory changes that would reduce or eliminate elected trustees until a transparent, province-wide consultation with municipalities, school boards, trustees, parents, students, educators and other education stakeholders is complet

That the Notice of Motions presented by Mayor A. Groves regarding “Funding for Ontario Provincial Police Bicycles” and “Minister’s Zoning Order (MZO) - 12469 and 12861 Dixie Road in the Town of Caledon” be added as motions in accordance with Procedure By- Town Council Meeting Minutes Monday, March 30, 2026 Page 23 of 35 law 2025-081 section 51.6 in consideration of their urgency and be dealt with at this time. A recorded vote was taken as follows:

2026-048 WHEREAS proactive OPP bike patrols enhance community safety through increased police visibility and accessibility; AND WHEREAS bicycle patrols allow officers to access areas not easily reached by vehicles, including parks, trails, school zones, and densely populated community spaces; AND WHEREAS bike patrols support crime prevention and deterrence by providing a consistent and highly visible presence in both urban and rural settings; AND WHEREAS bicycle patrols enable more meaningful engagement with residents and local businesses, strengthening relationships, improving information sharing, and increasing public confidence in policing; AND WHEREAS bike patrols have proven effective in addressing issues such as property crime, youth-related concerns, and community disorder through proactive, intelligence-led deployment; AND WHEREAS bicycle patrols are a cost-effective and flexible policing tool that can be quickly deployed, reduce fuel and vehicle usage, and support broader operational sustainability; Town Council Meeting Minutes Monday, March 30, 2026 Page 24 of 35 AND WHEREAS the OPP has identified a cost savings opportunity if the purchase is completed in early April; THEREFORE BE IT RESOLVED THAT: Staff be directed to provide funding from the OPP Reserves of $6,000 to the OPP to acquire four additional bicycles to support proactive patrols within the community. A recorded vote was taken as follows:

That the following clause be added to the end of the motion: Given the sensitivity of the Greenbelt lands and related Natural Heritage Features and Systems, that the Mayor write a letter to the Ministry of Municipal Affairs and Housing and all relevant stakeholders to state that there are alternative road alignment options outside of the Greenbelt lands that should be considered instead of going through Greenbelt lands. A recorded vote was taken as follows:

2026-049 WHEREAS the Ministry of Municipal Affairs and Housing has received a request from Matthews Canada on behalf of the QuadReal Property Group to make a Minister’s Zoning Order (MZO) to facilitate employment uses on a portion of the lands municipally addressed 12469 and 12861 Dixie Road in the Town of Caledon; AND WHEREAS a portion of the subject lands are located within the Provincially Designated Greenbelt and are excluded from the requested MZO lands; AND WHEREAS the subject lands are located within an approved urban settlement area boundary and currently designated for new employment uses in the Future Caledon Official Plan; Town Council Meeting Minutes Monday, March 30, 2026 Page 27 of 35 AND WHEREAS the requested MZO specifically seeks to permit a wide range of uses such as storage, warehousing, offices, data centres, industrial uses, manufacturing, transportation and trucking uses, motor vehicle related services, factory outlets, financing institutions, restaurants, and retail uses. The requested MZO also seeks to include zoning requirements (e.g., maximum building heights, maximum building area, setbacks, etc.) intended to facilitate the proposed development concept; AND WHEREAS the Ministry received a letter from the Minister of Economic Development, Job Creation and Trade on March 3, 2026, indicating that he was supportive of the request for a Minister’s Zoning Order on the subject lands, noting his Ministry was supportive of initiatives that contribute to job

2026-050 Whereas on June 18th, 2025, a contractor working on a fence at 108 Valleyview Court, Caledon, accidently damaged a gas line creating an emergency response from several agencies. Whereas the homeowner had hired a professional and was unaware of obligations (one being required locates), nonetheless the emergency responses elicited fines being conveyed in excess of $7000; Whereas one of the fees obtained was from the Town of Caledon, on behalf of Caledon Fire & Emergency Services for $2887.95; Whereas over $4000 in fines have already been paid by the homeowner and contractor, and the homeowner acknowledges and accepts responsibility on behalf of both their contractor and themselves, for the emergency responses required, however, the homeowner is asking for leniency and a reduction or forgiveness of the remaining $2887.95; Whereas the fees set out and administered by the Town of Caledon are done so with the authority of Council. Town staff has no ability to provide any reprieve whether they feel the situation warrants it or not, thus any leniency requires Council to authorize it; Therefore be it resolved, Town staff be directed to reduce the charge for INV009307 in half, to $1443.98 and Town Council cite the circumstances specific to this situation to be the reason for this decision and continue to respect the set out fees moving forward in similar situations with periodic exceptions at the discretion of Council. Town Council Meeting Minutes Monday, March 30, 2026 Page 3

2026-051 Whereas dead, dying, and hazardous trees on municipal property present a risk to public safety, infrastructure, and the environment; Now therefore be it resolved that: 1. Staff be directed to complete a municipality-wide assessment of dead, dying, or structurally unsafe trees on all municipal lands, including roadsides, parks, trails, and boulevards; and 2. Staff report back to Council with identified priority areas, recommended actions, timelines, and any required resources to address these risks; and 3. Staff take immediate action to mitigate any urgent hazards identified during the assessment; and 4. This work be incorporated into upcoming operational planning, with funding needs clearly outlined. A recorded vote was taken as follows:

2026-052 That By-law 2026-017 read a first time and passed. Town Council Meeting Minutes Monday, March 30, 2026 Page 32 of 35 A recorded vote was taken as follows:

2026-053 That By-law 2026-028 read a first time and passed. A recorded vote was taken as follows:

2026-054 That By-law 2026-015, 2026-016 and 2026-018 through 2026-027 be read a first time and passed. Town Council Meeting Minutes Monday, March 30, 2026 Page 34 of 35 A recorded vote was taken as follows:

2026-055 That By-law 2026-029 being a by-law to confirm the proceedings of the Council for the Corporation of the Town of Caledon at its Council Meeting held on the 30th day of March 2026, be read a first time and passed. A recorded vote was taken as follows: