General Committee Meeting

That a Notice of Motion regarding a Request for an Updated Correspondence Policy that is not listed on the agenda be authorized to be introduced at this meeting in accordance with section 7.4 of the Procedure By-law. A recorded vote was taken as follows:

That the following consent items be recommended for adoption at the May 21, 2024, Town Council Meeting: Staff Report 2024-0146: Golf Tournament Operations and Logistics That a third-party event coordinator be hired to work with the Mayor and Council Office to organize the tournament. Staff Report 2024 0210: 2024 Property Tax Rates That the final property tax rates as identified in Schedule A to Staff Report 2024- 0210 be approved; That the final property tax due dates be established as Thursday July 4, 2024 and Thursday, September 5, 2024; and That a by-law be enacted for the levy and collection of the 2024 Final Tax Levy. April 8, 2024 Accessibility Advisory Committee Meeting Report General Committee Meeting Minutes Tuesday, May 7, 2024 Page 3 of 22 That the Accessibility Advisory Committee Meeting Report, dated April 8, 2024, be received. Staff Report 2024-0188: Multi-Year Accessibility Plan 2023-2027 That the 2023-2027 Multi-Year Accessibility Plan (MYAP) be adopted to promote and work towards achieving accessibility in Caledon, as outlined in Schedule A of Staff Report 2024-0188, as amended by the Accessibility Advisory Committee. Notice of Motion: Request for a Youth Advisory Committee Proposed Terms of Reference Whereas, youth are a critical part of the community in the Town of Caledon and represent the future; and Whereas, the views and needs of youth are important to ensure the Town of Caledon serves all its residents in a meaningful and beneficial manner; and Whereas

That the amounts listed in schedule B to Staff Report 2024 be amended to be $1200 for the following secondary grant recipients: Alton Legion, Bolton Italian Cultural Centre, Caledon Chamber of Commerce, Caledon Meals on Wheels, Robert F. Hall SS, and the Terra Cotta Community Centre. General Committee Meeting Minutes Tuesday, May 7, 2024 Page 6 of 22 A recorded vote was taken as follows:

That Palgrave United Church Kitchen be selected as the Primary Grant recipient for the 2024 Caledon Council Community Golf Tournament (CCCGT); That the selected Primary Grant recipient for the 2024 Caledon Council Community Golf Tournament receive $75,000 of the net funds raised from the 2024 Caledon Council Community Golf Tournament; That the Mayor and Clerk be authorized to execute the Caledon Council Community Golf Tournament 2024 primary recipient grant agreement as it relates to the primary grant recipient’s grant application and the funding approved by Council, subject to any technical changes as may be required; and That the amounts listed in schedule B to Staff Report 2024 be amended to be $1200 for the following secondary grant recipients: Alton Legion, Bolton Italian Cultural Centre, Caledon Chamber of Commerce, Caledon Meals on Wheels, Robert F. Hall SS, and the Terra Cotta Community Centre. A recorded vote was taken as follows:

That staff be directed to develop and submit a Capital project plan and associated 2025 Capital Budget request for Council consideration, supporting option B with public engagement on the plan for a public square. A recorded vote was taken as follows:

That the current Age-Friendly Task Force be dissolved; and That by-law 2024-0XX, being a by-law to establish the Age-Friendly Advisory Committee and provide its Terms of Reference attached as Schedule A to Staff Report 2024-0098, be approved. General Committee Meeting Minutes Tuesday, May 7, 2024 Page 8 of 22 A recorded vote was taken as follows:

That the rules of order outlined in Procedure by-law 2015-108 schedule B section 8 regarding Resignations and Filing Vacancies of Advisory Committees be waived to conduct a vote to appoint the current Age-Friendly Task Force members to the Age Friendly Advisory Committee. A recorded vote was taken as follows:

That all current members of the Age-Friendly Task Force are appointed to the newly established advisory committee without requirement of re-application. General Committee Meeting Minutes Tuesday, May 7, 2024 Page 9 of 22 A recorded vote was taken as follows:

That the first bulleted point, “Amend the Funeral, Burial and Cremation Services Act, 2002 (FBCSA), to have the Province, through the BAO, identified as the default owner and operator of a cemetery when it is abandoned”, be removed from the recommendation of Staff Report 2024-0085. A recorded vote was taken as follows:

That staff be directed to proceed with Option 1 as outlined in staff report 2024-0085 to maintain ownership of the Alton Cemetery as an active cemetery; That a professional Cemetery Operator or Consultant be retained to evaluate resourcing and program needs for the development of an active cemetery operations plan; and That Finance staff report back with recommended updates to the user-fee by-law to propose the addition of cemetery fees associated with the sale and purchase of cemetery plots, foundation installments and installment rights of plaques, headstones or equivalent, or other miscellaneous fees by July 2024; and General Committee Meeting Minutes Tuesday, May 7, 2024 Page 11 of 22 That Operations staff report back with a proposed active cemetery administration model for implementation at the Town of Caledon, inclusive of consulting with existing community or volunteer run cemeteries within geographical limits of the Town by July 2024; and That the Town of Caledon support the resolutions passed in Schedule C of Staff Report 2024-0085; and That the Province through the Ministry of Public and Business Service Delivery and the Bereavement Authority of Ontario (BAO) consider the following to assist municipalities in this growing concern of cemetery transfers:  Provide annual funding (based on the number of cemeteries a municipality owns and operates) to municipalities to assist with the maintenance of inactive and active cemeteries;  Provide free training opportunities f

That Procedure By-law 2015-0108 be amended to add subsection 5.5.7 as outlined in Option 2 within Staff Report 2024-0283 to clarify non-appointed Council member attendance provisions at Committees of Council. A recorded vote was taken as follows:

That the last two clauses of the motion be replaced with: Therefore, be it resolved that the proposed Age-Friendly Advisory Committee be consulted and provide recommendations on the Senior of the Year award as a part of its mandate; and That the decision of the Senior of the Year award remain exclusively a vote of Caledon Council based on the recommendations of the Age-Friendly Advisory Committee. A recorded vote was taken as follows:

That the main motion as amended, be

Whereas the Age-Friendly Task Force mandate is to contribute to the development of a safe, welcoming, and inclusive community that celebrates the diverse needs of all residents, regardless of age; and Whereas the Senior of the Year award celebrates Seniors through recognition of their contributions to making the community safe, welcoming and inclusive; and Whereas the Age-Friendly Task Force is proposed to be formatted into an Age Friendly Advisory Committee; and Therefore, be it resolved that the proposed Age-Friendly Advisory Committee be consulted and provide recommendations on the Senior of the Year award as a part of its mandate; and That the decision of the Senior of the Year award remain exclusively a vote of Caledon Council based on those recommendations of the Age-Friendly Advisory Committee. General Committee Meeting Minutes Tuesday, May 7, 2024 Page 15 of 22 A recorded vote was taken as follows:

Whereas hanging portraits of former mayors at Town Hall serves several important purposes, and Whereas hanging these portraits honours and recognizes the contributions of past civic leaders who have shaped the Town of Caledon over it's 50-year history, and Whereas, the portraits are a visual representation of the former mayor's past service and legacy in our community, and Whereas the gallery of mayoral portraits would create a sense of continuity and tradition, connecting the present to the Town's history and would remind Caledon residents of the long line of leaders who have guided our municipality, and Whereas displaying the portraits in the council chamber ensures they are seen by elected officials, staff, and visitors, and Whereas, the portraits, hung in such a place of honour, keeps the memory of past mayors alive and can inspire current leaders, and Whereas these mayoral portraits humanize the office of mayor and make it more relatable to the public as seeing the faces of those who have held the position can foster a connection between citizens and their local government; and Whereas hanging portraits of the leaders from our past is a time-honoured tradition which can be seen at the Region of Peel and at Queens Park today; and General Committee Meeting Minutes Tuesday, May 7, 2024 Page 16 of 22 Whereas the portraits of Caledon's previous mayors already exist but were simply removed to allow for renovations at Town Hall years ago now, there should be little expense requ

Whereas correspondence from other levels of government, Town stakeholders or partners are circulated at the discretion of the Clerk in accordance with the Correspondence policy to members of Council, the appropriate staff, and are either included in a Council or Committee meeting Agenda or filed accordingly Whereas the Correspondence policy states that correspondence directed to the Mayor or a specific member of Council and deemed confidential in nature will be provided to the applicable member of Council General Committee Meeting Minutes Tuesday, May 7, 2024 Page 17 of 22 Whereas correspondence affiliated with the recent proposed mayoral direction zoning by-law amendments sent from the Province was provided to the Mayor and the Municipal Clerk and subsequently provided to the media before being circulated to all of Council Whereas correspondence affiliated with planning applications is not addressed in the existing correspondence policy and would benefit from a clear policy definition Whereas ensuring accountability and transparency is one of council’s roles under section 224 of the Municipal Act, 2001 and circulating such letters from other levels of government is one way a municipality can operate under the principle of openness and contribute to a culture of transparency; Whereas correspondence is circulated by e-mail and there is a lack of transparency into what is being received and circulated to Council Whereas many other Ontario municipalities have routinely published

That the Town of Caledon support the Municipality of Huron Shores’ call upon the Premier to promptly resume the assessment cycle to ensure fairness, stability and predictability in property taxes or to find alternative means to achieve fair taxation; and That a copy of this resolution be forwarded to the Premier, the Honorable Sylvia Jones, Deputy Premier, Minister of Health and MPP Dufferin-Caledon, the Municipal Property Assessment Corporation, and the Municipality of Huron Shores. General Committee Meeting Minutes Tuesday, May 7, 2024 Page 19 of 22 A recorded vote was taken as follows:

That the Town of Caledon support the Municipality of West Perth’s resolution to request the Province pause any proposed changes regarding the Minister’s Permit and Review Powers under the Conservation Authorities Act until the planning statement is finalized and circulated to the Association of Municipalities of Ontario for support; and That a copy of this resolution be forwarded to the Honorable Graydon Smith, Minister of Natural Resources and Forestry, the Honorable Sylvia Jones, Deputy Premier, Minister of Health and MPP Dufferin-Caledon, and the Municipality of West Perth. A recorded vote was taken as follows:

That the Town of Caledon support the Municipality of Wawa’s motion to create a ‘Municipal Accessibility Fund’ for municipalities to develop, implement and enforce Accessibility for Ontarians with Disabilities Act (AODA) standards; and That a copy of this resolution be forwarded to the Premier, the Honorable Sylvia Jones, Deputy Premier, Minister of Health and MPP Dufferin-Caledon, the Honorable Raymond Cho, Minister of Seniors and Accessibility, the Honorable Michael Parsa, Minister of Children. Community and Social Services, the Honorable Paul Calandra, Minister of Municipal Affairs and Housing, the Association of Municipalities of Ontario, and the Municipality of Wawa. A recorded vote was taken as follows:

That the Town of Caledon support the Town of Grimsby’s motion to endorse the Town of Goderich’s resolution to Review the Ontario Works and Disability Support Program Financial Assistance Rates; and That a copy of this resolution be forwarded to the Honorable Sylvia Jones, Deputy Premier, Minister of Health and MPP Dufferin-Caledon, the Honorable Michael Parsa, Minister of Children. Community and Social Services, the Honorable Paul Calandra, Minister of Municipal Affairs and Housing, the Association of Municipalities of Ontario, the Town of Grimsby and the Town of Goderich. General Committee Meeting Minutes Tuesday, May 7, 2024 Page 21 of 22 A recorded vote was taken as follows:

That Committee shall go into Confidential Session Pursuant to Section 239(2)(k) of the Municipal Act, 2001, as amended, as the subject matter pertains to a position, plan, procedure, criteria or instruction to be applied to any negotiations