General Committee Meeting

That the following consent items be recommended for adoption at the April 30, 2024, Town Council Meeting: Staff Report 2024-0076: Engineers Report Update for the Alloa Extension Drainage Works General Committee Meeting Minutes Tuesday, April 9, 2024 Page 2 of 13 That Staff Report 2024-0076 regarding the Alloa Extension Drainage Works Engineer’s Report update be received; That R.J. Burnside & Associates Ltd. be directed to complete the Engineer’s report update to address land division and land use changes to the Alloa Extension Drainage Works for three (3) subject Subdivision Applications within the Mayfield West Phase 2 plan area in accordance with the Drainage Act, R.S.O. 1990, c. D.17; That Council approve connection of the proposed developments to the Alloa Extension Drainage Works as required by Section 65(5) of the Drainage Act conditional on the report of an engineer under Sections 65(1) and 65(3) of the Drainage Act; That the Clerk directs the Engineer to apportion the assessment against the severed lands and roads, in accordance with Section 65(1) of the Drainage Act; That the Engineer make use of Section 25 of the Drainage Act to apportion the costs among the lands and roads in the subdivision using block assessments; That the Engineer be directed to assess future maintenance obligations for the subdivision lands to the Town of Caledon; and That the Clerk directs the Engineer to determine the just proportion of the drain cost that should be paid by the developer, in

WHEREAS the Accessibility for Ontarians With Disabilities Act (AODA) is ground- breaking legislation, created to help people with disabilities fully participate in society, bring them to the table in crafting regulations, and build mechanisms to enforce standards; WHEREAS people with disabilities and advocates, including the Town of Caledon's Accessibility Advisory Committee, recognize with growing concerns there will be no renewed push to keep accessibility issues at the forefront after 2025; WHEREAS Town of Caledon is dedicated and committed to creating a welcoming environment so that all people may have equitable access to programs, goods, services and facilities, but making investments to achieve the AODA standards has been challenging given the lack of consistent and stable funding for municipalities to remove accessibility barriers; That the proposed Multi-Year Accessibility Plan include issues raised by Ms. Limebeer, including, but not limited to, an annual financial incentive program for local businesses to remove physical barriers, advocating to the Province to make changes to the Ontario Building Code to mandate accessibility improvements, educating local businesses on barriers for customers, re-launching the Town’s Accessibility Award Program, identifying internal staffing resources devoted to supporting accessibility related initiatives and other General Committee Meeting Minutes Tuesday, April 9, 2024 Page 4 of 13 measures the municipality can undertake to ensure

That the presentation by Jennifer Owen regarding Tower Gardens and the opportunity to include Tower Gardens in Recreation Centers, Library’s, and other town facilities to review financial costs and feasibility be

That Staff Report 2024-0022: Cannabis Retail Stored be

That staff be directed to proceed with Option 2 to Opt-out as outlined in Staff Report 2024-0022. A recorded vote was taken as follows:

That the following clause be added: That the additional 44 existing neighborhood parks be assessed using the same existing criteria for the purpose of washroom facility considerations. A recorded vote was taken as follows:

That the recommended Park Washroom Facility Service Levels outlined in Staff Report 2024-0152 be approved. That staff be directed to review current washroom provisions in existing District and Community Parks to ensure they meet the Town’s service levels; and General Committee Meeting Minutes Tuesday, April 9, 2024 Page 7 of 13 That the additional 44 existing neighborhood parks be assessed using the same existing criteria for the purpose of washroom facility considerations. A recorded vote was taken as follows:

Whereas the following motion was

Whereas the CPL presented its growth plan to Council in June 2023, entitled, Comprehensive Growth Plan, 2023-2041. Therefore, remove Capital Project 24-030, Caledon Public Library – Strategic Plan Tax Funded Reduction: $50,000 A recorded vote was taken as follows:

That the reconsidered main motion be amended to introduce the following whereas clauses: Whereas the Caledon Public Library's new 2025-2028 Strategic Plan seeks to ensure the Library continues to fulfill its mandate under the Public Libraries Act; and Whereas the 2025-2028 Strategic Plan will establish a formal timeline that outlines the details related to the Library’s mission, vision, strategic objectives and related actions; and Whereas it provides direction for the length of the plan while also aligning with the Library's recently adopted long-term Comprehensive Growth Plan and the Town of Caledon Strategic Plan; and Whereas the project includes the retention of consultants to undertake community engagement, data collection and analysis work to continue the development of the Caledon Public Library's goals; and Whereas it is anticipated that the Library’s 2023 year-end operating surplus will contribute to Town reserves and will exceed the cost of the Strategic Plan, and That the main motion be amended to approve Capital Project 24-030, Caledon Public Library – Strategic Plan, and That the main motion be amended to fund the Caledon Public Library – Strategic Plan by the Tax funded Capital Contingency Reserve in the amount of $50, 000. A recorded vote was taken as follows:

Whereas the Caledon Public Library's new 2025-2028 Strategic Plan seeks to ensure the Library continues to fulfill its mandate under the Public Libraries Act; and Whereas the 2025-2028 Strategic Plan will establish a formal timeline that outlines the details related to the Library’s mission, vision, strategic objectives and related actions; and Whereas it provides direction for the length of the plan while also aligning with the Library's recently adopted long-term Comprehensive Growth Plan and the Town of Caledon Strategic Plan; and Whereas the project includes the retention of consultants to undertake community engagement, data collection and analysis work to continue the development of the Caledon Public Library's goals; and Whereas it is anticipated that the Library’s 2023 year-end operating surplus will contribute to Town reserves and will exceed the cost of the Strategic Plan Now therefore be it resolved that a capital project in support of the Caledon Public Library’s new 2025-2028 Strategic Plan be approved; and That the Strategic Plan be funded by the Tax funded Capital Contingency Reserve in the amount of $50,000. A recorded vote was taken as follows:

Whereas a lobbyist registry was requested to be investigated and reported back to a Governance Review Committee by Council at the May 23, 2023 Council meeting; and Whereas the investigation’s findings were reported back at the June 5, 2023 Governance Review Committee; and Whereas the 2023-2035 Strategic Plan references investigating the lobbyist registry as improvements to the Town’s governance framework within the service excellence and accountability category; and Whereas the Governance Review Committee has been established as a Standing Committee, it’s members selected, and it’s main role including the provision of Council and Committee transparency and accountability tools. Now therefore be it resolved that the Clerk be directed to report on establishing a lobbyist registry and appointing a Lobbyist Registrar for the Town of Caledon to the Governance Review Committee by September 2024; and That a lobbyist registry be implemented for the Town of Caledon for consideration by March 2025. A recorded vote was taken as follows:

That Committee shall go into Confidential Session Pursuant to Section 239(2)(d) of the Municipal Act, 2001, as amended, as the subject matter pertains to labour relations and employee negotiations, for the following purpose: Confidential Verbal Update: Labour Relations A recorded vote was taken as follows: