General Committee Meeting

That the entire surplus funding be allocated to the secondary grant program. A recorded vote was taken as follows:

That the financials attached as Schedule A to Staff Report 2024-0010 be approved. A recorded vote was taken as follows:

That the Region of Peel be granted a noise exemption from February 1st, 2024 to April 30th, 2024 from Section 15 of Table 3-1 of Noise By-law 86-110 to permit construction activity between the hours of 7pm to 7am. A recorded vote was taken as follows:

That the 2024 Council and Committee Meeting Schedule be amended to add the proposed Single Tier Transition Committee Meeting dates as set out in Schedule A to Staff Report 2024-0025. A recorded vote was taken as follows:

That the final paragraph be removed from Item 9.1 Notice of Motion: Request to Review Council Committee Appointments: Further that effective in December 2024 Council endorse the Mayor’s use of assigned strong mayor powers to appoint chair and vice-chairs on a two year basis for committees comprising solely of Council members. A recorded vote was taken as follows:

That agenda item 9.1 Notice of Motion – Request to Review Council Appointments be

Whereas on December 13, 2022 and January 31, 2023 Council approved advisory committee appointments on a four year term in accordance with Schedule B, Section 5.1 of the Procedural By-law; Whereas the Town of Caledon is subject to Section 284.8 of the Municipal Act in accordance with Ontario Regulation 530/22, which assigns the head of council the power to appoint chairs and vice chairs to committees comprising solely of members of council; Whereas these appointments were made at the start of the Council term, some members of Council may have been overlooked or their strengths/interests were not known at that time; Whereas Council workload could have changed over the past year, some are more available, others are busier; Whereas the changing of responsibilities for Council builds capacity in the organization and the more experience all Councillors have, the stronger the Council will be; Whereas this practice is already in place at the Region of Peel; Now therefore be it resolved that Schedule B of the Procedural By-law be amended to allow for all Council appointments of Town of Caledon advisory committees to exist on a two-year basis; Further that the Municipal Clerk be directed to review all Town Councillor appointments to boards for evaluation of availability for further two-year appointments and report back on findings in Q4 2024. General Committee Meeting Minutes Tuesday, January 9, 2024 Page 7 of 11 A recorded vote was taken as follows:

Whereas the outgoing Integrity Commissioner has submitted to Council his Annual Report for 2023 which contains his observations and recommendations to this Council for moving forward; And whereas, the outgoing Integrity Commissioner notes recent changes to the Municipal Act which may cause this Council to consider changes to the Code of Conduct and it's accompanying Council-Staff Relations Policy; And whereas the demands, expectations and challenges facing elected officials are increasingly complex; And whereas the outgoing Integrity Commissioner notes that over the last several months it became clear to him the importance of a continued focus on the integrity of those elected to serve on Council and the need for a very clear understanding of the role of the municipal governing body and it's differentiation from the roles of municipal staff; General Committee Meeting Minutes Tuesday, January 9, 2024 Page 8 of 11 And whereas the outgoing Integrity Commissioner noted in his report in 2022 and in again 2023 the importance of periodic training for Members of Council and Designated Boards, and for senior staff; And whereas, in this year's report, the outgoing Integrity Commissioner says he cannot overstate the importance of the training and the education aspect of the role of the Integrity Commissioner; And whereas, the outgoing Integrity Commissioner urges all members of Council to pay very careful attention to the requirements of the Code of Conduct and Council-Staff Relations P

That Councillor de Boer be nominated to represent the Town of Caledon on the Board of Directors for (SWIFT) for a two-year term ending in 2026. A recorded vote was taken as follows:

That the presentation request from Bob McCloskey on behalf of Residents of Terra Cotta regarding Illegal Land Use in Caledon be approved and scheduled for a future meeting. A recorded vote was taken as follows:

That the presentation request from Rosey Kaur regarding Sikh Heritage Month be approved and scheduled for a future meeting. A recorded vote was taken as follows:

That Committee shall go into Confidential Session under Section 239 of the Municipal Act for the following purposes:  Confidential Staff Report 2024-0032: Legal Remuneration Matter Pursuant to Section 239(2)(f) of the Municipal Act, 2001, as amended, advice that is subject to solicitor-client privilege, including communications necessary for that purpose. A recorded vote was taken as follows:

That the Chief Legal Officer be directed to reimburse the member of council’s legal costs as described in Staff Report 2024-0032 and pursuant to By-law 2007-128 section 15. A recorded vote was taken as follows: